Employers have a few weeks left before they must begin using the new Form I-9 published by the U.S. Citizenship and Immigration Services (USCIS) late last year. The updated form, which must be implemented by January 22, 2017, contains revisions including:
- A request that employees identify "other last names used" instead of "other names used,"
- The ability to enter multiple preparers and translators,
- A dedicated area for including additional information rather than having to add it in the margins,
- Drop-down lists and calendars for filling out dates, and
- The ability to generate a quick response (QR) code automatically when an employer prints a completed I-9 form.
USCIS expects that these changes will assist in the reduction of errors, and facilitate easy completion of the Form I-9 on a computer
. Employers will retain discretion to continue filling out a paper Form I-9
instead if they so choose.
For more information, employers may review the revised instructions for Form I-9
. An updated version of the M-274 Handbook for Employers, Guidance for Completing Form I-9, is expected. The Handbook for Employers had not yet been released as of the date of this digest's publication.