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Plan Now to Ensure Compliance with New W-2 Filing Deadline

Posted Monday, January 9, 2017 7:45 am
Employers are now required to file their copies of employee Form W-2, submitted to the Social Security Administration, by January 31, under changes implemented by The Protecting Americans from Tax Hikes (PATH) Act.  This deadline also applies to certain Form 1099-MISC reports for independent contractor payments.
This January 31 filing deadline reflects a change from the long-time practice of employers having until the end of February to file their copies of Form W-2 on paper, or the end of March if filing electronically.  The Internal Revenue Service explains that the receipt of this information at an earlier time will expedite the tax return verification and refund distribution processes.
Employers needing an extension to the deadline for filing the Form W-2 must complete a Form 8809 Application for Extension of Time to File Information Returns as soon as possible, but by January 31 at the latest.  Only one 30-day deadline extension may be granted, although the extension is not automatic upon receipt of the Form 8809 Application.
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