The U.S. Equal Employment Opportunity Commission (EEOC) approved a revised EEO-1 Form, starting with the 2017 report that must be filed by March 31, 2018.  The revised form requires reporting of two additional elements: (1) summary pay data and (2) aggregate hours worked.

 

Summary Pay Data

 

Employers must report the total number of employees (part-time and full-time) for each of the 12 pay bands, per job category.  The job categories remain the same but the 12 pay bands are new to the form.  To determine the pay for each employee, employers will rely on the pay reported in Box 1 of the W-2 form.  The 12 pay bands are:

 

 

Aggregate Hours Worked

 

Employers must report the total hours worked by all employees in each pay band.  For non-exempt employees, employers should report the actual hours worked.  For exempt employees, employers may report either (1) actual hours worked or (2) may report 20 hours per week for each part-time employee and 40 hours per week for each full-time employee.

 

Covered Employers

 

Employers that have 100 or more employees must use the revised EEO-1 form when filing the 2017 report.  This means that those employers must report the pay and hours worked for their employees.

 

Federal contractors and subcontractors with 50-99 employees need not submit the summary pay data.  Instead, they may report the demographic data as they did before on the EEO-1 form.

 

Federal contractors and subcontractors with 49 or less employees, and employers without federal contracts with 99 or less employees, are not required to complete the EEO-1 form.

 

Resources

 

Employers may consult the following resources concerning the revised EEO-1 form: